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Proof of identity checks for tax practitioners

Proof of identity checks for tax practitioners

All registered individual tax practitioners must complete a proof of identity (POI) process when they complete their annual declaration. 

All new individual applicants must complete this process when they apply to register.

This one-off process helps protect your identity and aligns our processes with Australian Government standards.


How do we conduct POI checks?

Documents to use for POI

Before you start the POI process

POI online through the DVS

POI in person through Australia Post

Failure to meet or undertake POI


How do we conduct POI checks?

We use the Document Verification Service (DVS), a national online system that allows authorised agencies to verify certain identity documents issued by a range of Australian, State or Territory government agencies.

The DVS is a secure system that matches key details in your Australian-issued identity documents with a government record and provides timely online results.


Documents to use for POI

We recommend you use the following documents to verify your identity through the DVS:

  • driver licence
  • Medicare card
  • Australian passport.

Other Australian-issued identity documents you can use to match your identity include:

  • birth certificate
  • change of name certificate
  • marriage certificate
  • citizenship certificate
  • certification of registration by descent
  • ImmiCard
  • visa (foreign passport).


Before you start the POI process

Ensure your legal name on the identity documents you choose is exactly the same as the name you used to register with us, or the name you are applying to register under.

If your legal name on your identity documents is incorrect, you must contact the responsible government agency to have your name corrected before undertaking POI.

If your legal name on the TPB Register is incorrect:

  • for registered tax and BAS agents - contact us via our Change registration details form
  • for registered tax (financial) advisers - you must contact ASIC to have your registration details updated.


POI online through the DVS

  • To have your POI details matched through the online DVS, you must provide consent and use two different Australian-issued identity documents from the list above.
  • Enter the information exactly as it appears on your identity documents in the POI section of the annual declaration or registration application form. For example, only include a middle initial if it is on the legal document. If using a Medicare card as an identity document, enter all 10 digits shown on your card.
  • If you do not achieve a successful match from one or both documents, you can try again using another two different documents for verification.
  • You have a maximum of four attempts to successfully complete POI through the DVS. If you cannot successfully complete POI, you must undertake an Australia Post in-person verification.
  • An enquiry ID and transaction date are generated as proof of successful completion of the POI process.

 

POI in person through Australia Post

You must undertake an Australia Post in-person verification for a fee if you:

  • do not consent to have your identity matched online through the DVS, or
  • fail to achieve a successful match online through the DVS.

Completing POI at Australia Post

  • Download and print the Identity verification form included in the POI section of the annual declaration or registration application form.
  • Take this form with you to Australia Post, along with your identity documents to complete the POI process.
  • Ensure the pre-filled name and residential address on the form is the same as your identity documents.
  • On completing the in-person check, upload the Australia Post receipt to your annual declaration or registration application form you have started in My Profile.
    • New applicants – you will not be able to submit your registration application until Australia Post has verified your identity with us. This may take up to 72 hours.
    • Registered tax practitioners – you can submit your annual declaration but we will not be able to process it until we have received the POI advice from Australia Post.  If we do not receive this advice within seven days from submitting your annual declaration, we will contact you.


Failure to meet or undertake POI

If you are a registered tax practitioner and you fail to meet the POI requirements, your registration may be terminated. Alternatively, you may choose to surrender your current registration and lodge a new application when you are able to meet the POI requirement.

If you fail to undertake the POI process, you may risk your registration as it may be considered a breach of the Code of Professional Conduct. 

If you are a new applicant, you cannot submit your registration application without meeting the POI requirement.

Last modified: 8 March 2019